Office Administrator

Summary of role

We are looking for a Office Administrator who will help with the day-to-day running of the office, as well as assisting with ad-hoc tasks. You will need the ability to work independently using your own initiative, as well as working closely with the PAs. We are looking for a candidate who is pro-active, who has a “can-do” attitude and pays close attention to detail.

  • Managing the reception area including welcoming guests
  • Organising meetings and scheduling appointments
  • Managing meeting room requests, set up, supplies etc.
  • Gatekeeper for incoming calls
  • Managing company correspondence, including emails, letters and packages
  • Organising company events (internal and external), including overseeing catering supplies
  • Performing data entry roles, including updating records and databases
  • Managing inventory of office supplies, including stationery to ensure smooth office operations
  • Assist with the marketing and branding, including preparing documents/materials
  • Provide cover when PAs are on annual leave
  • Experience in a customer/client-facing position
  • Attention to detail
  • Organised and punctual
  • Excellent written and spoken English
  • Self-motivated and goal-oriented person
  • Driven and able to work on their own to solve problems
  • Communication skills (verbal and written)
  • Diary and inbox management would be a plus
  • IT skills (including Microsoft Office software)
  •  Teamwork/interpersonal skills
  • A passion to progress into a Secretary / PA position

If this is of interest to you please send a covering letter and a cv to TradingHub is committed to providing equal opportunities and supporting diversity in employment. Diverse teams are the best teams.

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